last updated: JUNE 14, 2025

Privacy Policy

Privacy Policy

At Decimals, operated by Decimals Work Ltd ("we," "us," "our"), we respect your privacy and want to be completely transparent about how we handle your data. This Privacy Policy explains how we collect, use, and protect your personal information when you use our platform that connects talented candidates with opportunities through our network of domain experts.

At Decimals, operated by Decimals Work Ltd ("we," "us," "our"), we respect your privacy and want to be completely transparent about how we handle your data. This Privacy Policy explains how we collect, use, and protect your personal information when you use our platform that connects talented candidates with opportunities through our network of domain experts.

1. Who We Are

Company: Decimals Work Ltd

Registered Address: 31 Vectra House, Paradise Road, Richmond, TW9 1SE

Company Registration: 16493009

Contact: privacy@decimals.work


Decimals Work Ltd operates a recruitment platform that connects candidates, domain experts, and client companies. We act as the data controller for personal data collected through our platform.


We collect a variety of information to help us operate effectively and provide you with the best possible experience. This includes personal information such as your name, email address, job title, company name, and any other details you choose to submit through contact forms, sign-up processes, or direct communication with our team. We also gather technical data such as IP addresses, browser types, device information, and behavioral data about how you navigate our website. This information is collected through cookies, server logs, and third-party analytics tools, and it helps us improve usability, monitor site performance, and ensure the security of our platform.

2. What Data We Collect

For Candidates

Contact details (name, email, phone)

Professional information (CV/resume, LinkedIn profile if connected, skills, role preferences, salary expectations, location preferences)

Uploaded materials (portfolio files, work samples, or other documents you provide)

Voice notes (optional): used only to demonstrate communication skills. We never use voice data for biometric identification. Voice notes are deleted after 12 months or sooner at your request.

LinkedIn integration (if you connect it): we collect profile fields (name, job history, skills, profile photo) to keep your candidate profile up to date. We do not continuously monitor your account.

For Domain Experts

Contact details and professional background

Areas of expertise and client role specifications you upload

Candidate referrals and communication records with candidates/clients

For Client Companies

Company details and contact information

Job specifications and role requirements

Hiring preferences and candidate feedback


For All Users

Device and usage data (IP address, browser type, operating system, usage logs)

Cookies and analytics (see Section 9)

3. How We Use Your Data

Matching & Introductions: We use your profile data to recommend candidates to experts, and jobs to candidates.

AI-Assisted Matching: We use AI to suggest matches, but final referrals and introductions are always reviewed by humans (domain experts). You can request human-only review at any time.

Platform Operations: To provide services, manage accounts, and ensure platform performance.

Communication: To send notifications, updates, or relevant opportunities. Marketing messages are only sent with your consent.

Improvement & Safety: We analyse anonymised data to improve matching and monitor for unusual activity to protect users.

4. Legal Basis for Processing

Consent: When you register and provide information voluntarily.

Contract: To deliver recruitment and matching services.

Legitimate Interest: Operating, improving, and securing the platform.

Legal Obligation: Compliance with employment and data protection laws.

5. Data Retention

Candidate and expert data: kept for 24 months after last activity, then securely deleted unless you request otherwise.

Voice notes: stored for a maximum of 12 months.

Client company data: retained for 7 years for business and legal record-keeping.


You can request deletion at any time (see Section 7).

6. Data Sharing & Transfers

Shared only with authorised team members, domain experts, and client companies for hiring purposes.

May be shared with service providers (e.g. cloud hosting, email, analytics) under strict contractual safeguards.

If data is transferred outside the UK/EEA, we use UK/EU Standard Contractual Clauses to ensure protection.

7. Your Rights

Under UK GDPR, you have the right to:

Access, correct, or delete your data

Restrict or object to processing

Request portability (download your data)

Withdraw consent at any time

Request human review of AI-assisted decisions


To exercise these rights, email privacy@decimals.work.

8. Children’s Privacy

Our services are not intended for individuals under 18. We do not knowingly collect personal data from minors. If we discover such data, we will delete it immediately.

9. Cookies & Analytics

We use cookies to:

Essential: Run the platform (login, security)

Performance: Analyse usage to improve features

Marketing (optional): Track engagement for outreach

You can manage cookie preferences via your browser or our cookie banner.

10. Updates

We may update this policy from time to time. Any significant changes will be communicated via email or platform notice.

11. Contact Us

Privacy inquiries: privacy@decimals.work

General inquiries: hello@decimals.work

Website: www.decimals.co

We may revise this Privacy Policy from time to time to reflect changes to our practices, legal obligations, or service offerings. When we do, we will update the effective date at the top of this page and, where appropriate, provide you with notice by email or through our platform. We encourage you to review this page periodically to stay informed about how we are protecting your data and respecting your privacy preferences.

Do you have questions?

Reach out to our team.

Contact us